Jobs: Nonprofit Jobs

Administrative Assistant, Massachusetts Organization for Addiction Recovery

Boston, Mass.
Aug / 24 / 2016

Organizational Summary

The Massachusetts Organization for Addiction Recovery (MOAR) project is a fiscally sponsored project of Third Sector New England which organizes recovering individuals, families and friends into a collective voice to educate the public about the value of recovery from alcohol and other addictions.

Job Summary

The MOAR Administrative Assistant provides administrative and operational support to the MOAR staff and primarily the Executive Director.

Essential Job Functions

General secretarial and clerical functions (i.e. typing, telephone, faxing, copying, computer work, etc.)

  • Answers telephone calls efficiently and routing them appropriately;
  • Maintains the filing system on a regular basis;
  • Types/faxes accurately and in a timely manner (within specified deadlines);
  • Makes calls as specified to membership and others for meetings;
  • Routinely answers, routes, and sends e-mails;
  • Executes bulk mail projects and other routine mailings;
  • Checks voicemails regularly.

Administrative support to staff:

  • Creates reports for Director as requested;
  • Maintains all requisite material, brochures and handouts;
  • Completes expense reports and all other required financial reporting;
  • Works with Operations Manager to prepare presentation materials including PowerPoint presentations;
  • Assists in production of reports as required by funding sources.

Training Events and Educational Activities:

  • Obtains continuing education units as needed;
  • Assists in securing space for meetings & events;
  • Makes arrangements for speakers in collaboration with Project Directors;
  • Participates in publicity efforts for events;
  • Helps with coordinating volunteer staff at events;
  • Engages audiences across social media forums;
  • Keeps and files records of all donations for events.     

Secretarial/clerical services for overall program operation and other program staff

  • Collects and submits all expense reports, mileage forms and timesheets;
  • Collects all activity reports, documents and files;
  • Manages agency mailing lists;
  • Assists with compiling, writing and editing newsletter articles;
  • Maintains and updates membership database;
  • Manages agency employee database and contacts.

Special Requirements

  • Requires a Massachusetts CORI background check;
  • Requires flexibility with availability to work some evening and weekend events.

Qualifications

  • High school diploma required;
  • Training coursework in clerical, administrative and/or support services preferred;
  • Typing speed a minimum of 60 wpm;
  • Demonstrated computer skills in Microsoft Word, Excel, Publisher , Access PowerPoint and all social media platforms;
  • Effective oral and written communication and interpersonal skills;
  • Ability to learn new computer systems and programs with minimal direction;
  • Ability to work independently in a fast-paced environment;
  • Ability to adapt to change and handle multiple tasks/assignments simultaneously;
  • Excellent organizational skills;
  • Great filing skills;
  • Knowledge and experience with addition recovery preferred.

To Apply

We strongly encourage online applications.

Click here to apply online.

We also accept applications by mail or fax. Apply by mail to: Third Sector New England, Attn: Employment Manager, NonProfit Center, 89 South Street, Boston, MA  02111; or send by fax to: 617.523.2070.

As an EOE/AA employer, TSNE and MOAR will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, national origin, sexual orientation, gender identification, veteran or disability status.